Terms and Conditions

OPENING STATEMENT

The Green Ant Craft Fairs are premier events showcasing Craft, Art, and Design.

Your application’s quality is a significant factor in determining your invitation to the fair. Priority will be given to stallholders who can clearly demonstrate the quality and uniqueness of their products. A compelling elevator pitch, ‘story’ or description about your work will also strengthen your application.

Please note that previous participation does not guarantee acceptance in this year's fair.

INVITATIONS & ATTENDANCE

Invitation-Only Participation.

Attendance as a stallholder is by invitation only. Submission of an application form does not constitute an invitation but expresses an interest in participating. Only those selected will receive a formal invitation to the fair.

Space Limitations and Waiting List

Due to space restrictions, not all applicants can be accommodated immediately. Applicants whose work meets the criteria but cannot be placed initially will be added to a waiting list. You will be notified if you are on this list and informed promptly should a place become available.

Trading Hours and Early Pack-Up Prohibition

‘All stallholders are required to be present and open for trading from 9:00 AM to 4:00 PM on the day of the fair. Packing up prior to 4:00 PM on Sunday is strictly prohibited. Stallholders who pack up before the designated closing time will forfeit their eligibility for future participation in Green Ant Craft Fairs and lose their $100 security deposit.’ 

Setup and Safety Requirements

Stallholders must set up within their designated area and ensure that their setup does not pose any safety risks to themselves, other stallholders, or patrons. Compliance with all requirements and guidelines provided by the organisers, including those related to fixtures, fittings, and marquee types, is mandatory.

Site Allocation

Site allocation is at the sole discretion of the organisers and is non-negotiable at the time of setup.

Professional Conduct

Stallholders are expected to display their work in a professional and inviting manner and to conduct themselves respectfully towards fellow stallholders, the public, and the organisers (Hannah Swales & Matthew Simmonds) and their representatives.

Public Walkways 

Public walkways must be kept clear at all times.

Security

Stallholders are responsible for the security of their stock, equipment, cash, and personal belongings.

Compliance with Handbook

All stallholders must adhere to the guidelines outlined in the stallholder handbook, which is considered essential reading. Please review the handbook thoroughly and direct any questions to us via email prior to the event.

By participating in the Green Ant Craft Fair, you agree to comply with these terms and conditions.

Waste Management and Cleanup Policy

Responsibility for Waste Removal  

Stallholders are required to remove all waste generated by their stall. The public rubbish bins provided are not to be used for disposal of stall-related waste, including food truck refuse, packaging materials, or damaged items. All such waste must be taken off the premises by the stallholder.

End-of-Day Cleanup 

At the conclusion of trading hours, stallholders must ensure that their designated area is thoroughly cleaned. This includes the removal of all items such as broken racks, coat hangers, shelving, baskets, and any other accessories. Additionally, any tape or other markings used to delineate the stall area must be removed.

Eco-Friendly Practices

Stallholders are encouraged to utilise eco-friendly bags, such as those made from recycled paper or reusable enviro bags, in an effort to support sustainable practices.

Compliance with these policies is mandatory. Failure to adhere to these requirements may affect future participation in the Green Ant Craft Fair.

Intellectual Property Disputes Policy

Non-Involvement in Disputes  

The Green Ant Craft Fair does not engage in disputes between stallholders related to intellectual property rights. By participating in the fair, you agree that any such disputes will remain confidential for the duration of the event, except when seeking legal advice.

Resolution of Disputes

You are required to resolve any intellectual property disputes independently with the other party involved, whether a fellow stallholder or another party. To prevent disruption to the fair, any disputes with other stallholders should be addressed outside of trading hours.

Product Removal 

While we do not adjudicate intellectual property disputes, we are committed to supporting creative endeavours and protecting original products. If a dispute arises concerning products or marketing materials displayed at the fair, we reserve the right to request the removal of the disputed products or items from display. You will be required to cease trading with these products for the remainder of the market trading hours.

By participating in the Green Ant Craft Fair, you acknowledge and agree to these terms regarding intellectual property disputes.

ITEMS FOR SALE

Product and Stallholder Guidelines for the Green Ant Christmas Craft Fair Quality and Originality.

All goods sold at the Green Ant Christmas Craft Fair must be of high quality and predominantly created by the stallholder or a collective represented by the stallholder. One person involved in the creation of the products or a sales representative with key product knowledge must be present at all times during trading hours to interact with the public and answer questions.

Local and Australian-Made Goods

We prioritise goods that are locally made, designed, and created. We do accept Australian made under specific conditions. Your application must detail the skill and creative process involved in producing your goods. Simply stating that you designed the item is insufficient; you must describe how your skills are applied in the creation process.

Modifications to Imported Goods

The Green Ant Christmas Craft Fair exists to showcase the talents of local artists, craftspeople, makers, and creatives. Our primary focus is on 100% handmade items, but we recognize that in today’s digital age, two-dimensional art is often reproduced on pre-made products like cards, magnets, and other items. While we embrace this evolution, we do so with the understanding that the artwork must be original and created by the stallholder, similar to the standards for fine art prints.

That said, we maintain a clear distinction: products designed in Australia but manufactured overseas—without significant input or modification by the designer—are not eligible for inclusion. We aim to strike a balance between tradition and innovation, ensuring that the fair remains a platform for truly unique, locally-driven creativity.

Compliance with Standards   

Stallholders are responsible for ensuring their products meet relevant safety and labelling standards. The Green Ant Christmas Craft Fair is not liable for non-compliance with these standards.

Prohibited Goods

The sale of offensive, illegal, prohibited, counterfeit, or unauthorised goods, including those bearing trademarks without proper licensing, is strictly forbidden. Stallholders must ensure their products do not infringe on any third-party intellectual property rights, including those of other stallholders and businesses.

Pre-Sale Approval 

If you are unsure about the suitability of any items for sale, seek clarification before the event.

Non-Compliance Consequences

If you are found selling non-compliant goods, you will be required to remove them from your stall. Continued non-compliance or misleading information may lead to the cancellation of your stall and affect future invitations. 

Insurance Requirements  

Stalls selling food, cosmetics (including soaps), or therapeutic goods must provide relevant insurance documentation to The Green Ant Craft Fair prior to the event.

Liability

The Green Ant Christmas Craft Fair is not responsible for loss, theft, breakages, or damage to any products, displays, or personal belongings brought into the venue.

By participating, you agree to adhere to these guidelines.

CANCELLATION AND REFUND POLICY

Refunds for Cancellation

Event Cancellation: If the event is cancelled due to circumstances beyond our control (e.g., emergency, weather, safety, health concerns), a 50% refund of your stall fee will be offered.

STALLHOLDER CANCELLATION POLICY:

No refunds, credits, or transfers will be provided for cancellations made one calendar month or less before the event. After this time, stallholders are responsible for sourcing their own replacement if they are unable to attend if the waitlist is exhausted.

Termination of Invitation

The Green Ant Craft Fair reserves the right to terminate an invitation of a stallholder:

If the Stallholder fails to comply with terms and conditions

●      Commits a criminal act at the fair

●      Fails to attend and set up within a reasonable time before trading hours

●      Behaves unprofessionally or does not adhere to fair etiquette

●      Submits a misleading application or sells non-compliant items

●      Engages in other disorderly conduct as determined by The Green Ant Craft Fair

Such termination will result in ineligibility for a refund.

PRIVACY POLICY

The Green Ant Craft Fair is dedicated to protecting your privacy and adheres to the Privacy Act 1988. We have implemented rigorous practices, systems, and procedures to safeguard your personal information.

Information Collected

We collect personal information necessary for event administration, including but not limited to:

●      Full Name

●      Email Address

●      Address

●      Mobile Number

Access to this information is strictly limited to authorised personnel only.

Use of Information

Your personal information is used solely for event-related communication and administration purposes. Mobile numbers are used exclusively for urgent contact or emergencies. We do not sell, rent, or otherwise disclose your personal information to third parties.

Storage and Retention

We retain your personal information only for as long as necessary to fulfil legal and tax obligations or for the purposes for which it was collected. Your information may be stored in physical or electronic format. We will take appropriate measures to securely destroy your information once it is no longer needed.

Access to Information

Only authorised Green Ant Craft Fair personnel have access to your personal information.

By participating in the Green Ant Christmas Craft Fair, you acknowledge and consent to the collection, use, and storage of your information as described in this policy.

Insurance and risk management

Public liability

The Green Ant Craft Fair holds and maintains a public liability insurance policy for the Green Ant Christmas Craft Fair, with coverage of no less than Twenty Million Dollars ($20,000,000.00). This policy covers the fair's patrons in the event of personal injury and provides coverage for the directors of The Green Ant Craft Fair regarding any damage to property owned by the Territory Netball Stadium. Please note, the public liability insurance held by The Green Ant Craft Fair does not cover the loss, theft, or damage to your property or stock. It also does not provide product insurance for items sold by Stallholders.

Stallholder Responsibility:

Stallholders are solely responsible for securing any additional insurance they may need, including but not limited to:

-  Product liability insurance for items such as body products (skin, hair, facial, cosmetic, and beauty products), animal products, health supplements, and treatments.

-Theft and damage insurance for your stock and equipment.

-  Public liability insurance for any incidents or injuries arising from the operation of your stall.

In accordance with Northern Territory laws and regulations, Stallholders must notify The Green Ant Craft Fair in writing of any liability claims directly or indirectly related to their stall or products. This includes any injury, loss, or damage suffered by the Stallholder, their staff, or any third parties.

Indemnity:

The Green Ant Craft Fair accepts no liability for any injury, loss, or damage, whether direct or indirect, that may be suffered by the Stallholder, their staff, or any third party in connection with the operation of the stall or participation in the fair.

Each Stallholder agrees to indemnify and hold harmless The Green Ant Craft Fair, its directors, and affiliates against any and all claims, suits, actions, and proceedings, whether legal or otherwise, directly or indirectly related to the operation of the Stallholder’s stall.

This indemnity applies to all claims, losses, or damages arising under current Northern Territory laws and regulations.

Risk Management and Occupational Health & Safety

At The Green Ant Craft Fair, we believe that risk management and occupational health and safety are everyone’s responsibility.

The Green Ant Craft Fair is committed to complying with all relevant Northern Territory legislation and regulations regarding the health, safety, and wellbeing of all individuals attending the event. These legal requirements will be considered the minimum standard. In situations where the legislation does not adequately address a particular health and safety risk, we will adopt a reasonable and practicable standard to ensure a safe environment for all.

We are dedicated to proactively identifying and assessing potential risks, both internally and externally, and will continuously review and update our safety measures.

The Green Ant Craft Fair has developed a comprehensive risk management plan, which is available to stallholders upon request. This plan outlines our commitment to maintaining a safe and secure event for all participants.